Register your camper with Makemie Woods.  Using our online system, you will be able to:

• Complete information about your child or children
• Complete emergency contact information
• Fill out health information
• Select your camp session
• Request a buddy if desired
• Make a payment or indicate how you will pay
• Make a donation to the scholarship fund if you desire
• Download the confirmation packet and release forms relevant to your session

The system is secure and confidential.  If you prefer, you can download and print forms and mail or fax them to the camp, along with your payment.

 Please read this information first, then use the link below to go to our online registration link.  The link will open in a new window, so you can refer to this page while completing the process.

You will want to gather the following to facilitate this process:

1. Your method of payment (credit card or check)
2. Your health insurance info and physician's phone number
3. Exact date of the camper's most recent tetanus shot

Every page in the process has help documentation.  Simply click on the blue circle with a white question mark to access the help for that page.

FIRST TIME CAMPERS ONLY -  Create a login (Returning Campers click here)

• If you are using a PC, better to use Internet Explorer to complete this process. Firefox should work as well. 
  
  
• If you are using a Mac, Firefox works best. Download Firefox from  firefoxformac.com/ Other browsers may not work.
  
  

Make sure you write down the login name that you create.  This will be the ONLY login that will be able to access your child's record.  Creating second login because you forgot the first one will not change the data in the system AND will require a second payment.

Camper Information Screen 1:  Fill in basic information about your camper: age, sex, grade entering in the Fall, etc. Note, you are selecting a grade your camper will be in Fall 2012 It is easier to type in the birthday than to use the calendar.  If you do click the calendar icon, in some browsers you will need to click the icon second time to get the calendar to go away.

 "Program Area of Interest":  Choose Summer Camp. 

Click "Next"  (You will likely get a message to check that the info is correct--once you enter the birth date and sex on this page, it can't be undone.)

Coupon code:  If your child attended Winter Camp 2011, you were provided a code on the schedule.  Please type in that code now.

Select Program: Based on the information you provided, the available programs are displayed on the next page.  Check the checkbox for program you wish to select, and click next.  If you select a session that is already full  ("Important Message" in red), it will ask if you want to be waitlisted.  We do recommend being put on the waitlist.

  If your schedule allows, we also recommend you register for a different session.  You will be notified if the session you are waitlisted for becomes available, and your payment will be transferred to that session.

Camper Information Screen 2:  You can add a photo if you choose.  Add contact information for the camper.  Entering the zip code first, the clicking the button to the right will fill in the city and state.   (The e-mail is the camper's e-mail.  If you prefer the camper not receive a birthday greeting or info about camp, leave this blank,)

Parent/Guardian screen:  Please complete the information for each parent or legal guardian.   The person on the left should be the person the camper lives with, if the camper only lives with one parent.  Be sure to check the "release camper to this contact" box.

Filling this out completely helps us immensely if there is an emergency and we need to contact someone. A valid e-mail is required, and your confirmation and receipt will be sent to this e-mail address.  If for some reason one of the parents listed should not be contacted or the child should not be released to this parent, please be sure the box at the bottom is not checked.

Emergency Contact: Information marked with a red asterix * is required.  Ideally this should be someone who can come for the child if a parent is not available.

Profile Information:  The information you provide here is essential to our being able to provide the best care and supervision for your camper.  None of this information is required, though all of it is helpful.  You can skip any question for any reason, except the one about T-shirts.

• Denomination/Religion: Two of the designations, PEVA Presbyterian and Peninsula Dist UMC refer to a specific group of churches that support Makemie Woods.  Those churches are listed in the drop-down below it.  If you worship at a church that is not one part of one of these groups, select the appropriate category then skip the next drop-down and enter the name of the church in the box.  If your church is paying a portion of the fee, be sure you enter the church representatives contact information.Otherwise, you will be responsible for all of the fee.
  
  
• Camper Participation information: Returners know that at the closing campfire, campers who have attended 3 or more summers are recognized with a medal.  First time campers can skip this question.
  
  
• To record the number of summers the camper has attended, click the magnifying class.  Check the summers the camper has attended, and enter the total in the box in the upper right hand corner.  Be as accurate as you can--campers are very particular about getting the right medal (and this software will help us keep track better in the future) 
  
  
• Supervision Questions:  These questions are optional.  The more information you provide, the better prepared we are to help your camper be successful at camp.  We especially hope that if your child does have emotional or behavioral issues, you will provide us with what strategies help your camper manage their situation.
  
  

Medical Information:  This is required, and must be completed every summer (This is the "Health History" form.)  We must have this information in order for your camper to attend camp.  You can also log in anytime prior to camp and update this information.  Particularly important is the date of the last tetanus shot.  Not every camper is required to have a physical, only those in trip camps and other sessions with strenuous activities.

Heard About:  Primarily for first time campers, this information will help us make best use of our small publicity budget, and help keep fees lower.

Roommate request: You can add the name of ONE buddy.  An important aspect of our mission is helping campers make new friends and develop social skills.

Additional Charges:  Rather than "charges," this is an opportunity to contribute to Makemie Woods Scholarship fund.  Approximately 1 in 4 campers needs this financial assistance to be able to come to Makemie Woods, and some of these kids are from homeless shelters.  Your gift can help provide the blessing of the life-changing camp experience for another child.

Billing information:  If someone other than the parent/guardian is paying any portion of the fee, especially a church, please make sure billing information is filled out.  The parent/guardian is ultimately responsible for insuring that the fee is paid at least 14 days before the camp session begins.

Review Selection: The blue bar allows you to go back and change information you have already entered.  The next time you login, this bar will be what you see, allowing you to change/update info and make payments.  If you have another camper you wish to register, click the "Add additional camper" button, bottom left.

When you are satisfied, Click "Make Payment/Logout"

Payment screen 1:

• If you are registering before April 1, the early discount is already applied.  If this is the second child registered from your family, the sibling discount is automatically applied. If you are eligible for the advance payment or military discounts, click the "percent" symbol to the right of the fee and follow the instructions.  These are immediately applied to the balance due.  If for some reason you select discounts you are not eligible for, you will be billed for the amount due.
  
  
• Enter $100 ($50 for Test Your Wings or 2-night beginners) in the payment area (red numbers) if you only wish to pay the non-refundable deposit, or any other amount up to the full balance due.  If you plan to claim the advance payment discount, .this amount should be all that your family owes for this camper
  
  

Payment Screen 2:  Enter the amount you wish to place in your child's camp store account.  If you are only paying the non-refundable deposit, do not feel obligated to put any amount here at this time--you can enter the camp store later when you pay the balance due.

Click "Proceed to checkout."

Payment Screen 3: You can pay for all of your campers with a single payment, by entering the proper amount to be attributed to each camper in the box with the red numbers

You can pay immediately using a credit card or e-check (direct payment from your bank account), select which you prefer. We strongly recommend the e-check over a mail-in check--this saves postage and insures your camper gets into the session you have selected.

You can also pay by check, however you need to know that your camper will not be registered until we receive the check. For checks, you will need to fill in check number, bank name and name on check.  This will speed up the process of saving a spot for your camper.  Once we receive and process the check, you will receive an invoice and confirmation.  The possibility exists that the session could fill before we receive the check in the mail.

Another option is to logout of this system, and pay your fees using Paypal.  Because we manually enter paypal receipts, there is usually a delay before your camper is registered.  This method is faster than a mail-in check, but slower than using a credit card or e-check in this system.

Click "Logout."  You will be presented with the option of downloading the confirmation materials to your computer.  Click "Logout" again to leave the system.

Download the confirmation packet, then click "Logout"

GO NOW TO THE REGISTRATION LINK

The left box shows the campers in our system you have connected to your account.  You will need to complete this process for each camper.  Select the camper by clicking on the camper's name.

IMPORTANT: "REMOVE" does not delete the camper's registration, it just deletes the camper from your login account, making it impossible for you to access their record.  It is best to call or e-mail the camp if you wish to cancel or change the session your child is registered for.  Remember, the deposit is non-refundable, and any addtional amount paid can only be refunded by contacting the camp.  The ENTIRE COST OF THE CAMP becomes non-refundable two-weeks prior to the start of the session.

Registering for 2012: We recommend beginning with the "Personal" Tab.  The health history and much of the profile fields have been reset for the new summer season.  YOU MUST FILL OUT THE MEDICAL FORM FOR EACH CAMPER EVERY YEAR! Systematically go through each of these pages and update the info for each camper

Step 2: Select the program for each camper, using the program button.

Step 3: Use the options button to request a roommate, or make a donation to the scholarship fund by selecting "Additional Charges"

Step 4: Once you have done all of the above steps for each camper, click "Payment" to move to the payment section.  Even if you are using a check, please fill in the information about your check on the payment screen--that will speed up the process of securing a spot for your camper.  For more details about payment options, see the payment section above.

GO NOW TO THE REGISTRATION LINK

We appreciate your patience with this process.  We are learning this new system too, and may not be able to answer your questions right away.  Please send your questions to Mike Burcher,

E-mail us